Use cases — every print shop runs a different Tuesday

Front · 280 mm · 2 coloursSizes S–3XL · 2XL +£2Contract −12% applied

Tees · Screen print

Northgate Print6 people · Bristol1 of 8

Quotes lived in the owner’s head.

Before

Every size run priced by hand in a spreadsheet. 2XL upcharges forgotten. Quotes went out the next morning, after the customer had asked someone else.

With A1Printsoft

The quote grid prices sizes, breaks and contract rates while the customer is still on the phone.

3×quotes sent a day

58 sto a priced quote

£0upcharges forgotten

Quote gridContract pricesLive blank stock

Left chest · 90 mm6,400 stitches · priced by countThread chart · 12 colours

Polos · Embroidery

Stitch & Co4 people · Leeds2 of 8

Stitch counts priced by guesswork.

Before

Logos re-digitised for every reorder. Stitch counts estimated from the logo’s size. Thread colours checked on the machine, after the run started.

With A1Printsoft

Stitch count priced from the file, digitising charged once and kept on the account, the thread chart shown to the buyer.

1×digitising per logo

±0stitch-count surprises

2 dayssaved per reorder

Per-stitch pricingThread libraryArt kept

2 × 1 m · priced per m²Eyelets every 500 mmTiled · 20 mm overlap

Banners · Signs & wide format

Bristow Signs9 people · Manchester3 of 8

Banners priced on the phone at five o’clock.

Before

Every banner was a call: width, height, hems, eyelets, a price worked out on a calculator. Files arrived at the wrong size for the roll.

With A1Printsoft

Buyers enter width × height online. Hems, eyelets and tiling price themselves, and files arrive tiled for the Roland.

24/7banner quotes

0files resized by hand

+38%orders from the web

Per m² pricingTilingKeep-outs

4 suppliers · 1 quoteLive stock checkedKitted & bagged

Promo kits · Promo distributor

Meridian Promo12 people · Birmingham4 of 8

Four supplier catalogues, one quote.

Before

Mugs from one supplier, pens from another, totes from a third. Four tabs open per quote, prices copied by hand, POs typed after the customer said yes.

With A1Printsoft

Live stock and prices from suppliers. One quote bundles mug, pen, tote and notebook, and the POs raise themselves on acceptance.

4 → 1tabs open per quote

0POs typed

Same daysample packs

Supplier cataloguesKittingPOs from demand

Names on the back210 orders → 1 runBags sorted by class

Hoodies · Schools & clubs

Hillcrest Kit Co.5 people · Nottingham5 of 8

210 hoodies, forty emails.

Before

Every leavers season was a spreadsheet of names and sizes, a folder of bank transfers, and nine parents who never paid.

With A1Printsoft

One team store with a hard close. Parents order and pay themselves, and 210 orders become one run, one PO, and bags sorted by class.

210 → 1orders into one run

0payments chased

9nudges sent for you

Team storeHard closeRoster

24 names from a rosterProof per plateLaser file · inverted

Awards · Awards & engraving

Kemp Awards3 people · Cardiff6 of 8

Twenty-four plates, twenty-four chances for a typo.

Before

Names typed from a club secretary’s email into the engraving software, one plate at a time. One typo meant one wasted plate.

With A1Printsoft

Recipients arrive as a roster, every plate is proofed by name, and laser files export inverted, one per plate.

0typos engraved

24plates, one approval

1 hoursaved per order

Roster importProof per nameLaser files

Designed in their Shopify storeCut path checkedGang sheet · 250 per sheet

Stickers · Online print store

Inkwell Stickers7 people · Glasgow7 of 8

Sticker orders re-typed from Shopify every morning.

Before

Custom sticker orders came in on Shopify and were typed into the production sheet at 8 am. Every logo was checked by hand for a cut line.

With A1Printsoft

The studio embeds in their Shopify store. Buyers draw or upload, the cut path is checked, and orders arrive gang-sheet ready.

0orders re-typed

08:00queue ready, not 11:00

1login for buyers

Connected storeStudio embedTracking sync

One template · brand lockedOne price table, 3 sitesRouted to a free press

Business cards · Multi-site group

Barlow Print Group3 sites · 38 people8 of 8

The same business card, printed three different ways.

Before

Each site ran its own sheet and its own price for a box of cards. Jobs landed on the busiest press, and a client’s brand was retyped at every site.

With A1Printsoft

One back office for all three. Card templates lock the brand, prices come from one table, and jobs route to the site with a free press.

3 → 1systems

−22%late jobs

1view of every press

LocationsCapacity routingGroup reports

Same shop. Six moments. Two ways to run them.

The morning

A quote

A proof

A team order

The floor

Buying

From the first click to the doorstep.

Design on any product

An accurate price, as they design

A preview that matches the print

Resolution and print checks, before checkout

Big orders without the spreadsheet

Ordered, paid, and in your back office

Artwork approved on a phone

Approved, then straight into production

On the floor, a scan is the status

Packed, labelled and shipped

Delivered, and next season is drafted

Eight products. Eight orders that used to go wrong.

Quotes lived in the owner’s head.

Stitch counts priced by guesswork.

Banners priced on the phone at five o’clock.

Four supplier catalogues, one quote.

210 hoodies, forty emails.

Twenty-four plates, twenty-four chances for a typo.

Sticker orders re-typed from Shopify every morning.

The same business card, printed three different ways.

Team stores, fundraisers and seasonal templates.

Team stores that close themselves

Fundraisers with a goal bar

Seasonal templates, on time

A Thursday at Northgate Print.

Sam opens Today

An enquiry becomes a quote

Quoted on the call

Proof approved on a phone

Jobs and PO, by themselves

A stall is caught

A scan is the status

Out the door

Next season, already drafted

Home on time

Why nothing gets missed.

Nudge first. Remind next. Alert last.

Calendars for everything

Nudges that write themselves

Your shop in your pocket

A digest at 7:30

Online orders in. Production, suppliers and stock in step.

Proposals, quotes, artwork approval and invoices, in one line.

From released job to the despatch bench.

Every shop has these notes. Tap one.

What changes in the first ninety days.

And the orders nobody plans for.

The 4 pm rush

Artwork library

Corporate uniforms

Event merch drop

Sample packs

Reprints, fairly

Pre-orders

Estate-agent boards

Trade printing

Franchise networks

Awards night

Subscriptions

Set up in an afternoon. From what you already do.